3.5 General Regulations - Master's
3.5.2 Thesis/Practicum Examination Procedures
The student's advisor will recommend a suggested thesis/practicum examining committee to the Department head for approval, which shall then be reported to the Faculty of Graduate Studies Office on the "Master's Thesis/ practicum Title and Appointment of Examiners" form. The committee must consist of a minimum of three persons, one of whom must be from outside the major department. At least two examiners must be members of the Faculty of Graduate Studies. The third member must be an individual that the Advisor and Department Head deem qualified for the assignment, is external to the Department, and is willing to serve.
Note: The external member should be considered arm's length to the department. While the definition of "arm's length" is left to the discretion of the department, be advised that justification may be required by the Faculty of Graduate Studies for this selection.
Distribution and Examination
The head of the major department will arrange for the distribution of the thesis/practicum to the examiners and will notify the Faculty of Graduate Studies Office at the time that the thesis/practicum has been distributed for examination. It is the duty of all examiners to read the thesis/practicum and report on its merits according to the following categories:
Acceptable without modification or with minor revision(s)
Acceptable subject to modification and/or revision(s)
1. The examining process should be completed within one month of distribution of the thesis/practicum.
2. A student has the right to an examination of the thesis/practicum if he/ she believes it is ready for examination.
Normally, students must pass an oral examination on the subject of the thesis/practicum and matters relating thereto. The form of the oral examination will be as prescribed by the Supplementary Regulations of the major department. The oral examination shall be open to all members of the University of Manitoba community except in exceptional cases. The oral examination may be closed, for example, when the results of the thesis/ practicum research must be kept confidential for a period of time. In such cases, the examining committee and Department head shall recommend such action to the Dean of Graduate Studies who shall then approve that the final examination be closed to all but the examining committee and the Dean of Graduate Studies (or designate).
Following completion of the examination of the thesis/practicum, examiners will consider the oral examination and the written thesis/practicum to determine the nature of and procedures for approval of any revisions that will be required prior to submission to the Faculty of Graduate Studies. The advisor is normally responsible for ensuring that revisions are completed according to the instructions from the examining committee. The Faculty of Graduate Studies will accept the thesis/practicum only when it is submitted with a signed statement from the advisor that the required revision has been completed.
Note: A student whose Master's thesis or practicum has been rejected twice will be required to withdraw.
The judgement of the examiners shall be reported to the Faculty of Graduate Studies in the qualitative terms "approved" or "not approved". Such verdicts must be unanimous, and each examiner must indicate, by his/her signature, concurrence with the verdict. Anything less than unanimity shall be considered a failure. In the case of a failure for the thesis/practicum at the Master's level a detailed written report will be prepared by the Chair and made available to the candidate and also submitted to the Faculty of Graduate Studies.
The candidate will be recommended for the Master's degree upon the receipt by the Faculty of Graduate Studies of favorable results of the thesis or practicum committee and when the corrected copies of the thesis or practicum are submitted to the Faculty of Graduate Studies, assuming all other program requirements have been met.
Publication and Circulation of Thesis/Practicum
Every graduate student registering in a thesis/practicum Master's program at The University of Manitoba shall be advised that, as a condition of being awarded the degree, he/she will be required to grant a license of partial copyright to the University and to the National Library of Canada for any thesis or practicum submitted as part of their degree program.
Note: This license makes the thesis/practicum available for further research only. Publication for commercial purposes remains the sole right of the author.
The forms and conditions pertaining to these license agreements are available at the Faculty of Graduate Studies Office. Note that this and other related regulations may give rise to important questions of law, and students may need additional legal advice on the copyright laws of Canada and/or other countries. Students who wish to obtain legal advice concerning their subsequent rights are advised to do so prior to signing the agreements. Signing of the license agreements is normally done after the contents of the thesis/practicum have been delineated and the importance of copyright and/or patents fully comprehended.
Publication in the above manner does not preclude further publication of the thesis or practicum report or any part of it in a journal or in a book. In such cases, an acknowledgement that the work was originally part of a thesis or practicum at The University of Manitoba should be included.
Copyright - Copyright in theses and practica is protected in international copyright law. A copyright symbol © or (c) is incorporated on a page containing statements of permission to microfilm and to lend copies of the thesis or practicum. After completion, this page should be inserted in the thesis/practicum immediately following the title page. Blank copies of this page are available from the Faculty of Graduate Studies Office.
Patents -Refer to the section "Policy of Withholding Theses Pending Patent Applications" in this Guide.
Restriction of theses or practica for publication - In exceptional cases, not covered by the regulation concerning patents, where adequate cause can be shown to delay publication, the student may request the Dean of Graduate Studies to restrict access, for a period up to one year after submission, to any copies of a thesis or practicum submitted to The University of Manitoba. The Dean, in consultation with the student's advisor, shall determine for what period, if any, access will be so restricted.
National Library of Canada - A microfiche of the thesis is forwarded to the National Library of Canada and is listed in a monthly and annual national bibliography, 'Canadiana', which is published by the National Library.