Faculty of Graduate Studies
Section 3: Graduate Regulations and Requirements
3.3 Academic Performance - General
Students are ultimately responsible for ensuring that they meet degree and program requirements. The advisor (co-advisor), advisory committee and the department must ensure that each student follows the guidelines and meets the program requirements. The Faculty of Graduate Studies performs a final check of program requirements for each student just prior to graduation. Students are cautioned, therefore, to check all regulations with respect to the degree requirements. Failure to meet all the requirements will result in failure to graduate.
Any student re-registering in the period between receiving unsatisfactory grades and a decision by the Faculty of Graduate Studies on a deficiency does so at his/her own risk.
Departments may make recommendations with regard to the regulations concerning minimum academic performance; however, enforcement of academic regulations rests with the Faculty of Graduate Studies. The following procedures apply to recommendations made by departments:
- The department is responsible for informing the Faculty of Graduate Studies when a student's performance is unsatisfactory in research or course work and the department must describe any recommended remedial action(s).
- The department must notify the student of the deficiency and of their recommendation.
- If the student fails to satisfy any remedial action recommended, the student will be required to withdraw from the program.
When a graduate student is required to withdraw from a program of study, the notation on the academic record will be: "Required to withdraw: academic deficiency."
Voluntary withdrawal from a program is not permitted once the grades have been declared and indicate that the student has failed to achieve the required minimum.
Departmental recommendations will supersede student requests for voluntary withdrawal.
A student who has been required to withdraw from a graduate program at The University of Manitoba may be permitted to enroll in another graduate program in the Faculty of Graduate Studies only if the application for admission is approved by the Dean of Graduate Studies or designate.
Student progress shall be reported annually to the Faculty of Graduate Studies on the "Annual Progress Report Form." Students who fail to maintain satisfactory performance may be required to withdraw on the recommendation by the Department head to the Dean of Graduate Studies.
Performance in Course Work
A minimum grade point average (GPA) of 3.0 with no grade below C+ must be maintained for continuance in the Faculty of Graduate Studies. Departments may specify, in their supplementary regulations, standards that are higher than those of the Faculty of Graduate Studies. Students who fail to maintain the specified grades will be required to withdraw unless a departmental remedial recommendation (as outlined below) is approved by the Dean of Graduate Studies.
A student may be permitted to remove deficiencies in grades by repeating the course or taking an equivalent substitute course only once for each course to a maximum of 6 credit hours of course work. If a course is repeated or replaced , the highest grade obtained will be used in the determination of the grade point average.
In exceptional circumstances, the major department may appeal to the Faculty of Graduate Studies for approval of remedial recommendation(s) falling outside those prescribed above.
Students receiving a grade of C or less in more than 6 credit hours of coursework are required to withdraw.
In general, supplemental exams are not permitted to students in the Master's or Ph.D. program.
All actions taken administratively are to be reported, in summary form to the Faculty of Graduate Studies Executive Committee.