10.4 Information Applicable to All Students

10.4.1 Important Information: Student Responsibility
It is your responsibility to be familiar with the regulations, course and graduation requirements of the degree program you have enrolled in. You are advised to review the appropriate sections in Part 1 of this book, the Undergraduate Calendar, carefully when selecting your courses, to ensure compliance with degree program requirements. If you are not sure of how regulations and requirements apply to your case, please consult a student advisor in the General Office of the Faculty of Arts.

Since a complete graduation check is not done until you have indicated your intention to graduate, you are encouraged to make an appointment with a student advisor prior to your initial registration access date to confirm you are meeting the degree requirements. Ultimately you are responsible to ensure compliance with degree program requirements.

10.4.2 Registration Priorities
Read all of Section 4: Information Applicable to All Students and

If you are a newly admitted transfer student, read Section 5.

If you are a returning student, and/or a student transiting from University 1, read Section 6.

If you are a visiting, auditing, special, or second degree student, read Section 8.

10.4.3 Registration Office Hours
In person registration is only available to students who wish (and are eligible) to register for courses that are not available through Aurora Student. All other students must register using Aurora Student.

During the months of July and August, the Arts General Office is open from Monday thru Friday from 8:30 a.m. until 4:00 p.m., except on statutory holidays. Student Advisors are available on a drop-in basis or students may make an appointment to see an advisor between 9:00 a.m. and 11:30 a.m.

General Office, 3rd Floor Fletcher Argue Building

10.4.4 Maximum Number of Courses During a Term
You may attempt a maximum of 15 credit hours during a Term. If, however, you have taken no fewer than 24 credit hours in the previous Fall/Winter Terms and obtained a Grade Point Average of 2.75 (with no failures) in these Terms, then you would be allowed to take 18 credit hours in the next Term. If you meet this minimum and wish to exceed the normal load you may apply in-person at the Arts General Office or on the Faculty of Arts website at "http://umanitoba.ca/faculties/arts/student/student_forms.html." Contact the Arts General Office at 474 9100 for information.

10.4.5 Distance and On-Line Education Courses
You may register for a combination of on-campus and independent study courses offered through Extended Education. Registration is carried out through Aurora Student. The normal maximum of 15 credit hours per Term will apply.

Distance and On-Line Education information, including registration information, is available from the Student Services Office, Extended Education or in the General Office, Faculty of Arts.

10.4.6 Subject Area Requirement with Examples
By the time you complete or are registered for up to 60 credit hours (10 six credit hour-course equivalents) you must have at least one six credit hour-course equivalent in five different subject fields (or from 5 different departments).

Here is an example of a student who has registered in five different subject fields:

Department	Course	Credit Hours	Subject Area
Psychology	PSYC 1200	6	First
Sociology	SOC 1200	6	Second
Economics	ECON 1200	6	Third
Mathematics Mathematics	MATH 1500 MATH 1300	3 plus 3	Fourth
Anthropology Anthropology	ANTH 1210 ANTH 1220	3 plus 3	Fifth

Here is an example of a student who has not registered in five different subject fields:

Department	Course	Credit Hours	Subject Area
Psychology	PSYC 1200	6	First
Sociology	SOC 1200	6	Second
Economics	ECON 1200	6	Third
Mathematics	MATH 1500	3*
Anthropology	ANTH 1210	3*
Religion	RLGN 1320	6	Fourth

* Not six credit hour-course equivalents (i.e. six credit hours) from one subject field.

If you have not satisfied the subject field requirement by the time you complete and/or have registered for 60 credit hours, please contact the Arts General Office for clarification and assistance.

10.4.8 Voluntary Withdrawals
Please see Part 1, the Undergraduate Calendar, “Section 6.2: Withdrawal from Courses and Programs.” Effective January 2006, there is no longer a limit on the number of Voluntary Withdrawals a student may have.

You are responsible for initiating withdrawals, and for doing this in the required manner by the deadline in the Academic Schedule. To voluntarily withdraw, it is not sufficient merely to stop going to class or to notify the instructor. Rather, you must officially withdraw from courses by the deadline by one of the following methods:

• If you registered through Aurora Student, the same method must be used to withdraw;
• If you registered in person, a request to withdraw must be submitted to the Faculty of Arts Dean’s Office, either by letter, or by appearing in person and completing a Registration Revision Form.

10.4.8 New Academic Standing Rules
Effective September 2006, the Faculty of Arts implemented new academic standing rules which limit the number of unsatisfactory grades, i.e., "F" and "D" grades permitted in an Arts degree.

All students currently in the Faculty of Arts are subject to the new academic standing rules which replace the minimum performance table previously used to assess a student's academic performance. An assessment of a student's academic performance in accordance with the new academic standing rules will be carried out at the conclusion of the Fall/Winter Terms and Summer Term if a registration has occurred. For details of the new academic assessment rules, see Section 5.10 Maximum Number of "F" and "D" Grades Permitted on Courses Acceptable for Credit in Arts, located in the Calendar Information in this chapter.

10.4.9 Attend the Correct Section
Please see the chapter Other Important Things to Do and Know – Section 2

10.4.10 Course Outlines
Some departments have course outlines provided by individual instructors. Consult departmental general offices for further information.

10.4.11 Absence From Classes
If you are absent from classes for any reason, see your instructor to determine what arrangements, if any, can be made regarding missed term work and/or tests. Most instructors require a medical certificate or other documentation when you miss classes, miss an assignment, or miss a term test. Students who are going to be absent for any extended period of time (more than one week) should also notify the Arts General Office and seek advice concerning their status and the action they need to take.

10.4.12 Academic Evaluations Regulations
Regulations for the Academic Evaluation of Undergraduate Student Course Work for the Faculty of Arts may be found on the Faculty of Arts website. Go to Student Resources and follow the link.

10.4.13 Final Examinations
Please see the chapter Other Important Things to Do and Know – Section 3

10.4.14 Deferred Final Examinations
Please see the chapter Other Important Things to Do and Know – Section 3

10.4.15 Required Courses (Summer)
You are encouraged to register for required courses during the Fall/Winter Terms because there is no guarantee that required courses will be offered during the Summer. Optional courses are best taken during Summer.

10.4.16 Repeating Courses
Students who wish to repeat a course must obtain Faculty approval prior to registration. All courses taken will appear on your transcript; the calculation of a cumulative grade point average, the grade point average for the Major and the graduating (degree) average will include only the last grade of any course that has been repeated. The graduating (degree) average will exclude any failed course. Students should come into the Arts General Office to complete a Request to Repeat a Course Form or complete the form on-line at "http://umanitoba.ca/faculties/arts/student/student_forms.html."

10.4.17 Students Taking Courses Offered by Other Faculties and Schools
All degree credit courses offered by other Faculties or Schools at the University of Manitoba are acceptable for credit in Arts (excludes Pass/Fail courses) subject to the Faculty of Arts overall degree requirements. Students should be aware that other Faculties and Schools may restrict registration in their courses.

10.4.18 Graduation and Convocation
You are responsible for meeting all degree requirements. If you are unsure about whether or not you have fulfilled all requirements for your degree – you should contact the Faculty of Arts General Office and book an appointment to see a Student Advisor.

Graduation occurs three times a year – May, October, and February – while convocation ceremonies are held only twice each year – May and October. All February graduates are invited to be part of the May Convocation ceremonies.

Students in the General and Advanced programs who plan to graduate must indicate their intent to graduate by using Aurora Student. This feature is available to all students, whether or not you used Aurora Student to register for your courses.

Students in the Honours program who plan to graduate must declare their intention at the Dean’s Office by the dates indicated below.

After indicating your expected date of graduation, you will receive a verification letter from The Registrar’s Office confirming relevant graduation information such as name, address, degree sought and date of graduation. Amend any errors in the verification and return it to The Registrar’s Office immediately to ensure time for correction.

You may also remove your graduation date through Aurora Student until approximately 8 weeks prior to the graduation date you had declared. After this, the system will not allow you to remove your date and you will need to contact the Faculty of Arts General Office.

Graduation Application Deadline Dates

Aurora Student will stop accepting graduation applications at approximately these dates

May Graduation: end of revision period for Winter Term course changes

October Graduation: August 1

February Graduation: end of revision period for Fall Term course changes

If you have missed your deadline, or have other questions, please contact the Arts General Office. Remember that it is your responsibility to ensure that you have satisfactorily completed the requirements for graduation.