3.2 Application, Admission, and Registration Policies

3.2.3 Course Classifications

General Classifications
Students who register through Aurora Student Information System (Aurora Student) must also have prior approval of the Department Head or designate. Students registering through Aurora Student should add only those courses that are a Major course in their program. Courses with Auxiliary “AX”, Audit “AU”, or Occasional “OS” status (see below) must be added by the department.

AX	Auxiliary course	Course is not a major requirement of the program but is required by the student's advisor.**
AU	Audit course	Course is not taken for credit. No grade is recorded.
OS	Occasional	Course is not a requirement of the program.

** Extra courses which are not actually part of the Master's or Ph.D. program but which are specified and required by the student's advisor, may be classified as AX (Auxiliary) and the grade will not be included in the degree GPA which appears on the transcript. However, AX course grades may be used in the calculation of the GPA for continuation in the program and a minimum grade requirement may be required for AX coursework by the Department. (Please consult the Departmental supplemental regulations.) Additionally, AX courses are used in the calculation of the GPA for the purposes of Admission and Awards. (NOTE: The University of Manitoba Graduate Fellowship (UMGF) and International Graduate Student Scholarship (IGSS) use AX courses in the calculation of the GPA.) The student's advisor and head of the unit must determine if there is a valid need for the registration in courses under the AX classification. A maximum of 12 credit hours under the AX course classification is permitted while registered in a given program.

NOTE: Changes in course classifications are regarded as course/program changes and may not be made without approval (refer to the Registration Revision section of this Guide.) or after the deadline dates for course changes as indicated in the Academic Schedule of the Calendar.

Continuing Courses (CO)
For those graduate level courses (600/6000, 700/7000, 800/8000) which are being taken by students enrolled in the Faculty of Graduate Studies and which continue beyond the normal academic term, the instructor shall recommend that a mark classification of "CO" be used until such time as a final grade can be established. If the course is not completed by August 31, the student must re-register for the course(s).

Graduate Level Courses (600/6000, 700/7000,800/8000) which extend beyond normal academic term must be denoted as such in this Calendar.

In the absence of an assigned mark of "CO", the student may receive mark of "F" in that term.

NOTE:

1. A CO will normally not be permitted longer than twelve months.

2. In exceptional circumstances, where a CO grade is requested for a second twelve months, at the time the CO grade is submitted on the examination register the instructor and Department head must also submit the "Recommendation for Continuing Status of a Course" form stating the reason for the CO and the deadline by which the course must be completed.

Incomplete Courses
The student who is unable to complete the term work prescribed in a course may apply to the instructor prior to the end of lectures for consideration of a grade classification of "Incomplete". It is understood that the student is to write the final examination if one is scheduled for the course.

Taking into account the results of the final examination, the value of the term work completed, and the extent of the incomplete term work, the instructor shall calculate the temporary grade using a zero value for incomplete work.

Normally, the following maximum extensions are allowed:

For courses terminated in April, August 1^st
For courses terminated in August, December 1^st
For courses terminated in December, April 1^st